Shortcut keys are very useful and increase work efficiency as well as productivity. Shortcut keys are, in fact, commands that come with a combination of two or more keys pressed simultaneously. Those keys are Ctrl, Alt and Shift, and they are mostly used in all combinations. Since you need both of your hands to type, it’s no coincidence that these keys are located on both the left and the right side of the keyboard.
Being proficient with technology comes easily to some while others may require some help in the form of computer training.
Windows Shortcut Keys
Windows Key + R: Opens the Run menu.
Windows Key + E: Opens Explorer.
Alt + Tab: Switch between open programs.
Windows Key + Up Arrow: Maximize the current window.
Ctrl + Shift + Esc: Open Task Manager.
Windows Key + Break: Opens system properties.
Windows Key + F: Opens search for files and folders.
Windows Key + D: Hide/display the desktop.
Alt + Esc: Switch between programs in the order they were opened.
Alt + Letter: Select menu item by underlined letter.
Ctrl + Esc: Open Start menu.
Ctrl + F4: Close active document (does not work with some applications).
Alt + F4: Quit active application or close the current window.
Alt + Spacebar: Open menu for active program.
Ctrl + Left or Right Arrow: Move cursor forward or back one word.
Ctrl + Up or Down Arrow: Move cursor forward or back one paragraph.
F1: Open Help menu for the active application.
Windows Key + M: Minimize all windows.
Shift + Windows Key + M: Restore windows that were minimized with the previous keystroke.
Windows + F1: Open Windows Help and Support.
Windows + Tab: Open Task view.
Windows + Break: Open the System Properties dialogue box.
Hold Right SHIFT key for eight seconds: Switch FilterKeys on and off.
Left Alt + Left Shift + Print Screen: Switch High Contrast on and off.
Left Alt + Left Shift + Num Lock: Switch Mouse keys on and off.
Press Shift five times: Switch Sticky keys on and off.
Hold Num Lock for five seconds: Switch Toggle keys on and off.
Shortcut Keys in Microsoft Word
F1 key: Get help on a selected command or use the Office assistant.
Shift and F1 Key: Review text formatting.
F2 Key: Move text or image.
Shift + F2 Key: Copy text.
F3 Key: Insert an autotext entry.
Shift + F3 Key: Change the case of the selected text.
F4 Key: Perform the last action again.
Shift + F4 Key: Perform a Find or Go To action again.
F5 Key: Displays the Go To dialogue box. You can also get to Find and Replace from here.
Shift + F5 Key: Move to a previous revision.
F6 Key: Go to the next frame or pane.
Shift + F6 Key: Go to the previous frame or pane.
F7 Key: Launch the Spell Checker.
Shift + F7 Key: Launch the Thesaurus.
F8 Key: Extend the current selection.
Shift + F8 Key: Shrink the current selection.
F9 Key: Refresh.
Shift + F9 Key: Switch between a field code and its result.
F10 Key: Show KeyTips.
Shift + F10 Key: Display a Shortcut Menu (same as right-clicking).
F11 Key: Go to the next field.
SHIFT + F11 Key: Go to the previous field.
F12 Key: Open Save As, equivalent to the tools menu.
Shift + F12 Key: Save the document, equivalent to the tools menu.
Ctrl and A: Selects all in the current document.
Ctrl and B: Bold text.
Ctrl and C: Copies the item or text.
Ctrl and D: Displays the Font dialogue box.
Ctrl and E: Switch a paragraph between the centre and left alignment.
Ctrl and F: Displays the Find dialogue box to search the current document.
Ctrl and G: Displays the Go To dialogue box to search for a specific location in the current document.
Ctrl and H: Displays the Replace dialogue box.
Ctrl and I: Italicize text.
Ctrl and J: Switch a paragraph between justified and left alignment.
Ctrl and K: Create a hyperlink.
Ctrl and L: Left align a paragraph.
Ctrl and M: Indent a paragraph from the left.
Ctrl and N: Create a new document.
Ctrl and O: Opens a new document.
Ctrl and P: Prints a document.
Ctrl and R: Switch the alignment of a paragraph between left and right.
Ctrl and S: Saves a document.
Ctrl and U: Underlines text.
Ctrl and V: Pastes the copied item or text.
Ctrl and X: Cuts the selected item or text.
Ctrl and Y: Redo the last action.
Ctrl and Z: Undo the last action.
Ctrl and Enter: Insert a page break.
Ctrl and F2: Select Print Preview command.
Ctrl and F4: Closes the active window.
Ctrl and F6: Opens the next window if multiple are open.
Internet Explorer Shortcut Keys
Alt + Left Arrow/Backspace: Go back to the previous page.
Alt + Right Arrow: Go to next page.
F5: Refresh the page.
F11: Toggle between full-screen and regular view.
Esc: Stop downloading a page.
Ctrl + ( + or -): Zoom in or out of page by 10%.
Ctrl + Enter: Adds www. at the beginning and .com to the end of any text entered in the Address bar.
Ctrl + D: Add the current site to your favourites.
Ctrl + I: View your favourites.
Ctrl + N: Open a new window.
Ctrl + P: Print the current page.
Ctrl + T: Open a new tab.
Ctrl + F4: Closes tabs in the background.
Ctrl + Tab: Switch between tabs.
Spacebar: Click the notification bar.
Shift + Spacebar: Move up one page.
Alt + Down Arrow: Move a selected item down the favourites list.
Shortcuts for Mac
Command + X: Cut selected text and copy it.
Command + C: Copy selected text.
Command + V: Paste copied text.
Command + Z: Undo the previous command.
Command + A: Select all items.
Command + F: Open Find window to search text.
Command + H: Hide windows of the front app.
Command + N: Open a new document or window.
Command + O: Open a selected item.
Command + P: Print the current document.
Command + S: Save the current document.
Command + W: Close front window.
Command + Q: Quit the app.
Command + M: Minimize the front window to the Dock.
Command + Spacebar: Open Spotlight search field.
Command + Tab: Switch between open apps.
Command + B: Bold selected text.
Command + I: Italicize selected text.
Command + U: Underline selected text.
Command + Semicolon (;): Find misspelled words in the document.
Option + Command + Esc: Choose an app to force quit.
Shift + Command + Tilde (~): Switch between open windows.
Shift + Command + 3: Take a screenshot.
Fn + Up Arrow: Scroll up one page.
Fn + Down Arrow: Scroll down one page.
Fn + Left Arrow: Scroll to the beginning of the document.
Fn + Right Arrow: Scroll to end of the document.
Shift + Command + F: Open All My Files window.
Shift + Command + K: Open Network window.
Option + Command + L: Open Downloads folder.
Shift + Command + O: Open documents folder.
Shift + Command + U: Open Utilities folder.
Option + Command + D: Show or hide the Dock.
Shift + Command + N: Create a new folder.
Command + Delete: Move selected item to the Trash.
Shift + Command + Delete: Empty Trash.
Computers have evolved and we need to evolve with them, especially if you are starting a new job. Zoe often has clients who are nervous to ask any questions when starting a new job. They are on their 3-month trial period and don’t want to look like they are going to be trouble. Those who made the decision to hire them are keeping a keen eye on their progress. They will often contact Zoe at Computer Coach Australia needing help with computer training to bring them up to speed.
This is normal – we are not expected to know everything. Working with a qualified computer coach who can provide training specifically in what you are needing to learn and directed around your preferred learning style is invaluable. When you do computer training with Zoe, you will come away feeling confident and empowered with someone to call who knows you and can help when things change. And change they do.
When Zoe first started training people to use computers the size of the machine was only 16K and required changing floppy disks to execute a command. Now, as we all know, computers can be held in the size of our hand.
The iPhone, developed by Steve Jobs, founder of Apple computers, has revolutionized the world. They look so easy to use when a 12-month-old seems to be able to hold it.
Computer Training Courses Australia
People will often call up asking Zoe for help with their computer, tablet or phone and may make comments such as:
How do these kids know what to do on a computer at such a young age? I don’t think that I have that in me to learn. I get so frustrated trying to work it out and I want to throw it out the window. I just don’t like computers and I can tell that they don’t like me! I waste so much time on the computer trying to find out where I put things or how to learn new skills. I need to get this work done as soon as possible and I don’t want my new boss to know that I don’t know how to do it – can you help me?
Often people who make these kinds of comments have not had any formal training and they expect to be able to use the computer as easily as the kids. Or if they have had the training, they have had it in a group environment and it takes a very skilled teacher to teach to all levels. It is impossible really, and some people are bound to get left behind and lost on some screen wondering where they are feeling worse than when they came to the course. Even though the young toddlers look proficient, they really have no idea what they are doing – and remember to compare is to despair.
Learning shortcut keys and the proper way to do things with a qualified computer coach can save you time and frustration. Give Zoe a call and discuss your needs 0407 956 071